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AutoPay Settings

SimplePay allows you to download a file containing all the information needed to make AutoPay salary payments to your employees in bulk. This file can then be uploaded to special software provided by your bank, or to internet banking, in the case of certain banks.

Filling in Bank Details

In order for SimplePay to generate a payment file, you are required to fill in your primary banking information. To do so:

  • Go to Settings > AutoPay.
  • Click on the drop-down menu next to EFT Format to select an AutoPay export format.
  • Fill in the rest of your Bank Account Details.
  • Click Save.

Additional Bank Accounts

In addition to the primary bank account mentioned above, you can add additional bank accounts. If you do this, it will allow you to select the specific bank account from which a Pay Point should be paid. To do so:

  • Go to Settings > AutoPay.
  • Click on the Add button under the Additional Bank Accounts heading.
  • Enter a unique name to identify this additional bank account.
  • Enter the rest of the Bank Account Details.
  • Click Save.

Note

  • You are able to add multiple additional bank accounts, which will appear in alphabetical order according to the chosen names.

  • Please ensure that you have chosen the additional bank account for the relevant Pay Point. You may do so as follows:

    1. Go to Settings > Pay Points, and click on the relevant Pay Point.
    2. Tick the Not paid from Primary Bank Account box, and then select the Additional Bank Account.

Tip

If you want to deactivate any of your additional bank accounts, under the Additional Bank Accounts heading, click on the name of the additional bank account. Then click Deactivate at the bottom of the screen, and Confirm.

Downloading the AutoPay Payment File

After you have entered your AutoPay settings, you can download the payment file as follows:

  • Go to Pay Runs.
  • Click on the AutoPay Export arrow (next to the PDF and Excel icons).
  • Ensure that the Value Date is correct.
  • Certain AutoPay exports require additional inputs:
    • A Payment Code is a unique reference number used to identify the batch.
    • HSBC requires a Customer ID which is issued by HSBC.
  • Click on Download.

The file that is generated can then be uploaded to your bank.